Outdoor & Special Events

Outdoor Events, Entertainment/amusement or Assembly of persons

Toledo values special events as a means of bringing people together to enrich lives and strengthen the community through the celebration of arts, culture, commerce and more. 

A Special Event is any outdoor event, entertainment, amusement or assembly of persons which would probably attract fifty (50) or more persons per Toledo Municipal Code (TMC); Chapter 8.12.010 on City property. Special events may also include events on private or other public property for which the City provides additional services (e.g., concerts, performances, festivals, outdoor events, block parties, sporting events, picnics/private groups and parades, etc.)

Anyone who wishes to conduct a special event must submit an application form to the City Recorder at least forty (40) days prior to the Event. Special event permit applications shall be reviewed and approved or denied administratively by the City Manager following the procedures and standards of TMC, Chapter 8.12. 

Please note: There is a $150 per day fee to rent Memorial Field

Outdoor Event Permit Application Requirements
Special Events require a permit issued by the City. The fillable application form is available at the bottom of the page. Additional documents which the City may also require before approving a permit include but are not limited to:

• Certificate of Insurance; listing the City of Toledo as "additionally insured" (required for all special events)
• City of Toledo Street Closure request - Review and approval by the City Council 
• Parking Facilities site plan
• Traffic control plan (If necessary)
• First aid/security plan
• Lincoln County Health Department review and written approval of sanitary conditions (If necessary)
• Facility reservation form if event is to be held at City park or building
• A permit to consume alcoholic beverages in public places (The fillable Application is available at the bottom of the page)
• Oregon Liquor Control Commission (OLCC) Special Event/Temporary License
• City of Toledo Alcohol Permit 

Does my event or assembly require an outdoor event permit? 

Please view the table below to determine whether your event needs a permit. Permits and supporting documents must be received no later than 40 days in advance of the event. 

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• Lincoln County Health Department review and written approval of sanitary conditions (If necessary)
• Facility reservation form if event is to be held at City park or building
• A permit to consume alcoholic beverages in public places (The fillable Application is available at the bottom of the page)
• Oregon Liquor Control Commission (OLCC) Special Event/Temporary License
• City of Toledo Alcohol Permit 

Parade and Processions

A permit is required to conduct a procession, parade, race, or other event on any public right-of-way consisting of ten (10) or more persons or five (5) or more vehicles per TMC; Chapter 12.16.010, Parades and Processions. The fillable Application is available at the bottom of the page. Applications must be submitted to the City Recorder at least forty (40) days prior to the Event. Special event permit applications shall be reviewed and approved or denied administratively by the City Manager following the procedures and standards of TMC, Chapter 12.16. 

Funeral processions

A. A funeral procession shall proceed to the place of interment by the most direct route which is both legal and practicable.

B. The procession shall be accompanied by adequate escort vehicles for traffic control purposes.

C. All motor vehicles in the procession shall be operated with their lights turned on.

D. No person shall unreasonably interfere with a funeral procession.

E. No person shall operate a vehicle that is not a part of the procession between the vehicles of a funeral procession.

Parade and Procession Permit Requirements

Applications shall include the following information:

• The name and address of the person responsible for the proposed parade
• The date of the proposed parade
• The proposed starting and ending time
• The desired route including assembling points
• The number of persons, vehicles and animals participating in the parade
• The application shall be signed by the person designated as chairman

Submission of Applications
Applications can be obtained online or at City Hall and submitted to the City Recorder. 
City of Toledo
206 N. Main Street
Po Box 220
Toledo, OR 97391